# Invite your team

Send an email invitation from Settings so teammates can join your workspace.

Updated 27 Oct 2026 · Admin

## What you'll need

- An owner or admin role in the workspace. Members and viewers do not see invitations.

## Send an invitation

  1. **Open the Members tab**
   In the sidebar, choose **Settings**, then the **Members** tab.

       [Image: The Members tab with the Members tab and the Invite member button highlighted]

  2. **Choose Invite member**
   Choose **Invite member**, beside the member count in the **Active** section.

  3. **Enter their details**
   In the **Invite a teammate** dialog, enter the teammate's **Email** and choose a **Role**.

       **Warning:** If the dialog says `This workspace is at seat capacity. Please contact your administrator.`, every seat is taken. Pending invitations count as seats. An owner or admin changes seats on the Billing tab, as [Change your plan or cancel](/help/billing-and-account/manage-billing) explains.

       **Note:** If your workspace limits joining to a company email, the dialog says which domains are accepted, such as `@acme.example`. Verify your company domain in Workspace settings first, or turn the restriction off.

  4. **Send the invitation**
   Choose **Send invitation**. The dialog confirms that the email was accepted for delivery, and says how many days the invitation lasts. Your teammate still needs to accept it.

  5. **Check the invitation**
   Under **Invitations**, the person shows as **Pending** with an expiry date. Use **Resend email** if they cannot find the message.

       **Tip:** If the email could not be sent, the invitation is still saved. Use **Resend email** on the pending invitation rather than creating a second one.

Result: your teammate appears under **Invitations** as **Pending**, and under the active members once they accept.

## Frequently asked questions

### How do I add staff or employees to the workspace?

Invite them from Settings, then Members. Each person receives an email invitation and joins your workspace when they accept it.

### What does a teammate do after accepting?

They link their own WhatsApp number and connect their own CRM account, both from the Connections page.

### Can I see who has linked WhatsApp?

Yes. As an admin you see a WhatsApp column on the Members tab that reads Confirmed or Not connected for each person.

### Can someone be in two workspaces?

No. A RareMachine account belongs to one workspace, and colleagues join yours by invitation.